All submissions undergo an initial screening to confirm:

• The issue falls within our mandate

• The concern raises a matter of public interest

• The submission is made in good faith

• The information provided is sufficiently detailed

Incomplete, malicious, or purely personal disputes are not advanced.

Eligible submissions are reviewed through our internal policies and governance framework, in consultation with the Board of Directors.

The Board evaluates submissions on a monthly basis, considering factors such as:

• Severity and potential harm

• Public safety implications

• Number of individuals or communities affected

• Complexity and scope of the issue

• Involvement of multiple agencies or departments

• Organizational capacity and resources

Only selected submissions move forward to investigation.

If a submission is approved, an investigation is formally initiated.

This may include:

• Interviews and information gathering

• Fact-finding and evidence review

• Timeline reconstruction

• Requests for records and documentation

• Freedom of Information requests

• Engagement with relevant oversight or regulatory bodies

Investigations are conducted objectively, without predetermined conclusions.

Where appropriate, findings may involve engagement with:

• Municipal departments within the City of Greater Sudbury

• Provincial oversight bodies such as the Ministry of Labour or Ministry of Transportation

• Other regulatory, compliance, or accountability organizations

Our role is to support transparency and accountability — not to replace regulators.

Upon completion of an investigation:

• A formal report is prepared

• Findings are documented clearly and factually

• Supporting evidence and records are preserved

• Conclusions are tied to governance, policy, or systemic issues

Reports are handled with discretion and aligned with public-interest considerations.

Following completion, a meeting is held with the submitting individual to:

• Review findings

• Discuss available options

• Identify appropriate escalation pathways

• Provide guidance and support moving forward

Sudbury Citizens Integrity Alliance does not provide legal advice but supports informed decision-making.

Where findings support further action, we may:

• Support escalation to appropriate authorities

• Provide documentation to oversight bodies

• Advocate for corrective action or systemic review

• Contribute to broader public-interest accountability efforts

Not all investigations result in public escalation.